Finishing & Screen Printing

Olim Technology Group Launches Its Centralized Mailroom Application with Technology from Siemens

Wednesday 19. September 2012 - Olim Technologies Group, A Data Dimensions Company and leading provider of business process optimization software, has worked with Siemens to add a Module to our already robust Collybus Suite.

“Business is having great products while providing tremendous customer service to our clients. At Olim we believe we can do both. We will continue to invest in new products and meet demands,” said Jon Boumstein, CEO, Olim Technologies. “We are a technology company, we are committed to using our technological research to put the best products and services we can on the market. In doing so, we will continue to offer services and solutions that support a paperless environment.”
“The ability to streamline and eventually eliminate the handling of white-mail by individuals, yet stay completely connected is possible with ePostman,” said Boumstein.
The new Module: “ePostman” powered by Siemens, enables clients to manage the traditional physical mail process including ‘white-mail’ in a more efficient and automated manner. In addition, it allows employees and workgroups, enterprise wide, to receive mail despite facility location. More importantly, ePostman promotes compliance regarding regulatory requirements and protects the integrity of our clients’ communications.
“Siemens is excited that our new digital mail solution has been selected by Data Dimensions to be part of the ePostman module for the Collybus Suite. It is anticipated that Data Dimensions, with ePostman, will be better prepared to serve the requirements of the insurance, financial, and healthcare markets,” said Joseph C. Mungo, Business Development Manager at Siemens.
Regarding the distribution of ‘white-mail’, envelopes are digitized and images are imported into ePostman. Images of the envelopes and instructions are routed to the employee indicated on the address label via email. The employee has the ability to select whether they would like:
1) The envelope to be open, and the contents scanned and the images sent to them via email
2) Request the envelope remain closed and the physical envelope be brought to them
3) Ask for the mail to be discarded -OR-
4) Indicate that the imaged envelope was incorrectly emailed to them
ePostman enables employees to receive their mail without needing to physically be in the office while promoting a paperless environment. Our clients’ employees can manage their mail via email using their computers, laptops, tablets or smartphones.
Regarding the processing of incoming mail, ePostman easily integrates images into the appropriate workflow and/or distributed to: work groups, departmental managers, and upper management. Digital mail is securely archived. If needed, the physical envelope and its correspondence can also be stored.
For added security that may be required for sensitive documents, ePostman offers a digital signature. This process is compliant with regulatory requirements.