Prepress
Users of the printing MIS Keyline optimise paper purchasing via Zaikio Procurement
Wednesday 05. May 2021 - For users of the Keyline print shop management software, this is now a thing of the past: Via the simple connection to Zaikio Procurement, they can access their suppliers systems directly from Keyline and handle paper purchasing.
Paper purchasing is a time-consuming task for printers. Price tables have to be transferred manually and laboriously into their own systems, and telephone queries to the paper manufacturer are the norm. Some Keyline users are already benefiting from the integration.
Users of the Keyline print shop management software can now handle their paper purchasing directly from the programme – a huge time-saver.
Zaikio Procurement is a free application from Zaikio, the new open platform for the entire printing industry. Via Zaikio, printers, their customers and suppliers as well as software and press manufacturers can communicate with each other and exchange data.
Keyline users can connect their MIS to Zaikio Procurement with just a few clicks. They then have direct access to their suppliers’ systems from Keyline. Using the search function, they can quickly find the desired materials in the manufacturers’ assortment. Individual price agreements are taken into account in the daily price display. This means that the information needed to calculate print orders is immediately available in Keyline.
When ordering, Zaikio Procurement gives recommendations for the most cost- and quantity-optimised order based on prices and minimum order quantities. In addition, the desired delivery date and preferred delivery location can be specified.
Enormous time savings in ordering
Nico Rudolf Kessel, deputy managing director of Druckerei Bastian in Föhren: “We already process our paper orders via Zaikio Procurement – and the time savings are enormous. Direct access to the manufacturer’s systems eliminates the tedious updating of prices on our site, and telephone enquiries for standard formats are also a thing of the past.”
Full transparency after the order
Printers always have a complete overview of their orders via Keyline and Zaikio Procurement. Order details can be viewed at any time. Suppliers can send status updates on the production and delivery process and thus inform their customers online about the status of the order. They can also store invoices in Zaikio.
New level of automation
Sebastian Krüger, Sales Manager for Keyline and Zaikio: “The interaction of Keyline and Zaikio Procurement is a new stage in the automation of print shop processes. Fully integrated purchasing not only leads to significant time savings, it also reduces the error rate and thus ensures generally smoother processes.”
More than paper in future
Paper manufacturers Metapaper and Sappi are currently connected to the system – others will follow shortly. In future printers will be able to order not only paper but all their consumables for prepress, production and finishing via Zaikio Procurement.